Job Description

Compliance Admin– Insurance and Company Records

Position Overview

The Compliance Admin will be responsible for overseeing tenant and contractor insurance compliance, assisting with the company’s master insurance policies, and maintaining accurate and accessible company records. This role will partner closely with Property Management, Leasing, and Accounting teams to ensure compliance with lease requirements, company policies, and municipal regulations. The ideal candidate is detail-oriented, proactive, and MUST HAVE experience in insurance and document management.

Key Responsibilities

Tenant Insurance Compliance

• Review and abstract tenant insurance requirements from leases (300+ tenants).
• Collect, track, and review tenant certificates of insurance for accuracy and compliance.
• Follow up with tenants and insurance brokers to resolve deficiencies or lapses.
• Maintain organized records and generate compliance reports as needed.

Contractor Insurance

• Review and verify contractor insurance certificates to ensure coverage meets company standards.
• Partner with Property Management to identify and resolve non-compliance issues.

Company Insurance Policies

• Assist in maintaining the company’s master insurance programs and renewals.
• Coordinate with insurance brokers and internal stakeholders to ensure appropriate coverage is in place.
• Track policy renewals, claims activity, and ensure documentation is up to date.

Leasing & Accounting Liaison

• Provide insurance, ownership, and property documentation to Leasing and Accounting teams.
• Support lease administration and accounting processes with accurate compliance data.

Company Records Management

• Maintain network and hard-copy files of deeds, mortgages, management agreements, surveys, and entity documents (100+).
• Ensure all records are well-organized, current, and accessible to authorized personnel.
• Complete and file documentation required by municipalities or regulatory agencies.

Qualifications

• Bachelor’s degree required.
• Minimum 5+ years of relevant experience, ideally within insurance, property management, or compliance.
• Strong knowledge of insurance requirements and certificate review processes.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong interpersonal and communication skills for working with tenants, contractors, and internal teams.

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

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