Job Description

Our client is looking to bring on a fulltime Legal Document Specialist, starting immediately. This role will be 4 days/week onsite, 1 day remote, in the Phoenix area.

Type : Full-Time

Pay Rate: $39,915.20

Location : 4 days/week onsite, 1 day remote, in the Phoenix area

Multiple shift available-

1st Shift: 7:00 a.m. - 3:30 a.m.

2nd Shift Schedule: 3:00 p.m. - 11:30 p.m.

3rd Shift Schedule: 11:00 p.m. - 7:30 a.m.

Ideal Candidate: will have a high school diploma or equivalent (bachelor’s degree preferred), 3+ years of legal word processing or document production experience, and advanced MS Office skills.

Role Overview:

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Responsibilities:

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times

Qualifications:

Skills:

• Excellent verbal and written communication skills
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below-
• Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

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