Job Description

Position Overview

As the Executive Personal Assistant, you will provide high-level administrative and personal support to the Company President ensuring smooth day-to-day operations. You will act as a trusted gatekeeper, managing communications, travel, scheduling, and special projects with a high degree of professionalism, discretion, and autonomy. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities with discretion and efficiency.

Key Responsibilities

• Manage and maintain schedules, appointments, and meetings
• Coordinate travel arrangements, including flights, accommodations, passports/visas, and itineraries
• Screen and manage incoming communications (calls, emails, mail)
• Prepare reports, presentations, and confidential documents
• Assist with personal tasks and errands as needed (e.g., reservations, gift purchasing, family coordination)
• Plan and execute events, meetings, and offsites
• Anticipate executive’s needs and proactively resolve issues
• Handle expense reporting and basic bookkeeping
• Assist with document preparation, email management, and data entry
• Organize files, records, and correspondence (both physical and digital)
• Run occasional personal errands and assist with household/vendor coordination
• Liaise with internal departments and external vendors on behalf of the executive
• Prioritize tasks and follow up to ensure timely completion
• Maintain strict confidentiality at all times

Qualifications

• 5+ years of experience supporting C-level executives in a fast-paced environment
• Exceptional organizational and time-management skills
• High level of discretion, integrity, and confidentiality
• Strong communication and interpersonal skills
• Tech-savvy and proficient in Microsoft Office, Google Workspace, and scheduling/travel tools
• Ability to multitask and adapt quickly to changing priorities
• Bachelor’s degree or relevant certifications preferred
• Notary Public

Please forward resumes to kdrolet@jhlynch.com

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